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Disbursements

Track project-related expenses such as travel, materials, or third-party costs. This page is called Expenses in the sidebar, and expenses follow a submission and approval workflow similar to timesheets.

Disbursements list showing expenses with status badges

Creating an expense

  1. Click New Expense.
  2. Pick the date.
  3. Choose an expense type: mileage, accommodation, meals, transport, materials, or other. Mileage prompts for kilometres and a rate; the total is calculated for you.
  4. Select the project and work scope.
  5. Enter a description and the amount.
  6. Submit for approval when ready.

Approval workflow

  • Draft — Editable, not submitted.
  • Submitted — Awaiting manager approval.
  • Approved — Ready for invoicing.
  • Rejected — Returned for revision.
Approved expenses can be included as billable items when creating invoices.